Cancellation-Drops-Withdrawals

Questions and Answers Regarding Nonattendance and Dropping Classes

Course Withdrawal Period

Schedule Change and Course Withdrawal Periods

Tuition Assessments: Course Cancellation/Add/Drop/Withdrawal by Sub-Term

Dropping Summer Courses

After Course Withdrawal Period: Appeals Process

Questions and Answers Regarding Nonattendance and Dropping Classes
Important Information!

If I don’t attend a summer class, do I get a tuition refund?

No. If you are enrolled in a summer course(s) and you do not attend your classes, you will be charged 100% tuition and fees unless you drop the course(s) before the sub-term begins or during the “schedule change period”. See Tuition Assessment: Course Cancellation/Add/Drop/Withdrawal by Sub-Term.

If you are not going to attend your summer classes then you need to drop them using the RAMweb system. If you know that you will not be attending Summer Session, drop your course(s) before the sub-terms begin or during the “schedule change period” so that you will not be assessed tuition and fees.

What if I forget when classes begin?

It is your responsibility to know when classes begin. You can print your summer class schedule from RAMweb.

In the 4-week term, why do I have only three days to drop courses without a “W” on my transcript?

Because the 4-week term is very condensed, you have to drop the courses within a certain number of class hours, which happens to be within the first three days. It's the same number of class hours as the regular 16-week semester but because the 4-week term is condensed, the drop deadline is short.

The Summer Session course drop deadlines and the course withdrawal deadlines differ significantly from Fall and Spring Semester drop and withdrawal deadlines. Each summer sub-term has its own schedule change period and course withdrawal period. Please refer to Tuition Assessment: Course Cancellation/Add/Drop/Withdrawal by Sub-term . If you have questions, please call the Registrar’s Office at (970) 491-7148.

What if I have an emergency?

If it is clear to you that you will not be able to attend classes before the sub-term begins, drop the classes immediately. If your classes have already begun, you may drop them online through RAMweb, until the end of the “schedule change period” deadline with no assessment. After the “schedule change period” deadline, you may withdraw online until the end of the course withdrawal period, but you will be assessed 100% tuition and fees and a “W” will appear on your transcript. If an emergency makes it physically impossible to drop courses or complete a course withdrawal, contact the Registrar’s Office (970-491-7148).

Course Withdrawal Period:

During the Course Withdrawal Period, which begins after the Add/Drop Period ends, courses may be dropped and a “W” (withdrawal) will be recorded on the academic record. Tuition and fees are not adjusted for course withdrawals during this period. Course withdrawals are made on the registration system. No course withdrawals may be made after this period. See Tuition Assessment: Course Cancellation/Add/Drop/Withdrawal by Sub-Term

Schedule Change and Course Withdrawal Periods

Summer Session includes many academic periods of varying length, in addition to the “major terms” included in the chart below. To calculate schedule change and course withdrawal deadlines for these additional terms, refer to the table below.

Note: Day of Term refers to the weekday interval of the term during which the course is offered regardless of whether the course meets every day of the term. For example, if your class starts on a Tuesday, that is considered the second day of the term. Thus schedule change and withdrawal periods are determined by the TERM, not the first day of individual courses.

Course Term Length	Schedule Change Period* no tuition assessment	100% Tuition Assessment Begins	Course Withdrawal Period
Weeks	Day of Term	Day of Term	Day of Term
1	1-2	3	3
2	1-2	3	3-5
3	1-3	4	4-8
4	1-3	4	4-10
5	1-4	5	5-13
6	1-5	6	6-15
7	1-6	7	7-18
8	1-6	7	7-20
9	1-7	8	8-23
10	1-8	9	9-25
11	1-9	10	10-28
12	1-9	10	10-30

* Tuition and fee adjustments processed through schedule change period.

Below are the specific dates and tuition assessment for 2009 summer sub-terms.

Tuition Assessments: Course Cancellation/Add/Drop/Withdrawal by Sub-Term

First 4-week Term: May 18 - June 12
	Deadline	Financial Implication	Transcript	Process
Course Cancellation prior to sub-term start	May 17	No tuition and fees charged	Nothing recorded	RAMWeb
Course Add Period during Schedule Change period	May 18-20	Tuition and fees adjusted if applicable	Course is added to transcript	RAMWeb
Course Drop Period during Schedule Change period	May 18-20	No tuition and fees charged for the course	Nothing recorded	RAMWeb
Course Withdrawal Period	May 21-June 1	100% tuition and fees assessment	"W" recorded	RAMWeb

 

12-week Term: May 18 - August 7
	Deadline	Financial Implication	Transcript	Process
Course Cancellation prior to sub-term start	May 17	No tuition and fees charged	Nothing recorded	RAMWeb
Course Add Period during Schedule Change period	May 18-31	Tuition and fees adjusted if applicable	Course is added to transcript	RAMWeb
Course Drop Period during Schedule Change period	May 18-31	No tuition and fees charged for the course	Nothing recorded	RAMWeb
Course Withdrawal Period	June 1-29	100% tuition and fees assessment	"W" recorded	RAMWeb

 

Second 4-week Term: June 15 - July 10
	Deadline	Financial Implication	Transcript	Process
Course Cancellation prior to sub-term start	June 14	No tuition and fees charged	Nothing recorded	RAMWeb
Course Add Period during Schedule Change period	June 15-17	Tuition and fees adjusted if applicable	Course is added to transcript	RAMWeb
Course Drop Period during Schedule Change period	June 15-17	No tuition and fees charged for the course	Nothing recorded	RAMWeb
Course Withdrawal Period	June 18-28	100% tuition and fees assessment	"W" recorded	RAMWeb

 

8-week Term: June 15 - August 7
	Deadline	Financial Implication	Transcript	Process
Course Cancellation prior to sub-term start	June 14	No tuition and fees charged	Nothing recorded	RAMWeb
Course Add Period during Schedule Change period	June 15-22	Tuition and fees adjusted if applicable	Course is added to transcript	RAMWeb
Course Drop Period during Schedule Change period	June 15-22	No tuition and fees charged for the course	Nothing recorded	RAMWeb
Course Withdrawal Period	June 23-July 12	100% tuition and fees assessment	"W" recorded	RAMWeb

 

Third 4-week Term: July 13 - August 7
	Deadline	Financial Implication	Transcript	Process
Course Cancellation prior to sub-term start	July 12	No tuition and fees charged	Nothing recorded	RAMWeb
Course Add Period during Schedule Change period	July 13-15	Tuition and fees adjusted if applicable	Course is added to transcript	RAMWeb
Course Drop Period during Schedule Change period	July 13-15	No tuition and fees charged for the course	Nothing recorded	RAMWeb
Course Withdrawal Period	July 16-26	100% tuition and fees assessment	"W" recorded	RAMWeb

 

Dropping Summer Courses:

You must drop your summer course(s) before the sub-term begins or during the designated Schedule Change Period. If you do not drop within the designated timeframe, you will be charged 100% tuition and fees. See Tuition Assessment: Course Cancellation/Add/Drop/Withdrawal by Sub-Term

After Course Withdrawal Period: Appeals Process

No course withdrawals may be made after the course withdrawal period. The Summer Session withdrawal period equals the same percentage of time as the Spring and Fall Semester withdrawal periods. If extenuating circumstances beyond your control have occurred and you are able to provide medical documentation, accident report, advisor's statement, etc., you may request an appeal.

The following information is required for the appeal request:

1. Student letter to the Registration Appeal's Committee explaining the reason for the appeal
2. Instructor letter on departmental letterhead in support of the requested action including last date of attendance, if available
3. Documentation of extenuating circumstances beyond the student's control (e.g., medical documentation, accident report, advisor's statement, etc.)
4. Unofficial transcript from RAMweb

Submit your appeal to the Registrar's Office, 100 Administration Annex. An e-mail notification of the appeal decision will be sent within two to three weeks of receipt of the appeal. All appeal decisions are FINAL.